Innovate BC collects personal information under the authority of section 26(c) and 26(e) of FOIPPA for the purposes stated in the ‘How and Why Innovate BC Collects Personal Data’ section below. ‘Personal information’ is defined broadly in the Freedom of Information and Protection of Privacy Act as recorded information about an identifiable individual, other than contact information, which is the information used to contact a person at a place of business.
PERSONAL DATA OVERVIEW
Below is an overview of the type of personal data Innovate BC commonly collects, and how we use that personal data.
Engagement with Innovate BC
What Data is Collected + How
How does Innovate BC Use or Share the Data
Cookies are used to collect the visitor’s IP address and anonymous, non-confidential, and non-personal information ( i.e., User demographics, device type, browser selection, purchase behaviour)
Data is also collected by our website host and event registration platform Bizzabo.
To select and deliver content to you based on your website activities
To provide you with relevant advertising based on your website activities
To establish an aggregated understanding of our website audience
#BCTECHSummit ticket purchase and registration
Name, email address, physical address, phone number, company name, role, industry
Personal financial information is not collected by Innovate BC, it’s collected and processed by Bizzabo Ltd. and Stripe Inc.
For the purpose of account creation
For users to authenticate with multiple #BCTECHSummit applications such as the mobile app
To establish an aggregated understanding of our purchasers
To provide you with tailored marketing of #BCTECHSummit products/services based on your interest
Application to participate in the event
Each Innovate BC Application to participate in the Event is customized, but all include name and email address
To communicate with applicants
To provide Innovate BC with information necessary to determine whether to invite an applicant to participate in the Event
Name, email address
To send you the Event newsletter you request
To provide you with the relevant advertising based on your website activities and designated interests
HOW AND WHY INNOVATE BC COLLECTS PERSONAL DATA
Delivering a Customized Site Experience
Deactivating Cookies. You can block collection of your information and Site activity by turning off cookies. You will find further information on how to turn off cookies in the support page of your respective browser. Deactivating cookies may hinder our ability to provide you with certain services or your ability to enjoy certain features of the Site.
Web Beacons. We also may use web beacons to collect anonymous, non-personal information about your use of our Site. Web beacons are tiny graphic image files embedded in a web page or email that provide a presence on the web page or email and send back to its home server information from the users’ browser. The information collected by web beacons allow us to statistically monitor how many people are using our Site, or are opening our emails.
How Use We Cookie and Web Beacon Information. The information collected by cookies and web beacons helps us dynamically generate content on the Site or in emails specifically designed for you, allows us to monitor Site traffic (i.e., where a user is geographically located, device type, browser selection, referring website, Site navigation, demographic information), and provide advertising tailored to you, as discussed in detail in the Marketing and Promotions section. We will not link non-personal cookie or web beacon information to any personal data collected, unless you share that personal data with Innovate BC through one of the forms (e.g., subscribing to a #BCTECHSummit Newsletter).
Public Forums. If you share personal data with others in a forum, such as via the #BCTECHSummit Community, that information will not be private. Please think carefully before disclosing any personal information in any public forum.
Marketing and Promotions
Innovate BC works with third-party service providers to collect information about your Site activity using common tracking technologies, such as cookies, web beacons, and tags. These tools allow Innovate BC to provide you with content and advertising that is tailored to your interests. If you don’t wish to have your activity tracked, learn more about the Do Not Track tool.
Innovate BC also uses linked advertisements and newsletters to deliver information to you that is interest-based or about the Event.
Cookies & Web Beacons. We may use information from cookies and web beacons collected from your use of the Site to target your online activity, browser or apps, with certain advertisements, and/or to determine the popularity of certain content or advertisements. By using the Site, you agree to Innovate BC collecting and using your behavioral information for those purposes.
Third-Party Tracking. Innovate BC works with advertisers that use tracking technology (i.e., Facebook Pixel, LinkedIn Insight Tag, etc.) to collect information about your Site activity and third-party website activity that allows us to customize the content and advertising that is delivered to you. We may also use third-party tracking technology to generate analytics reports used to improve our Site, track our success at reaching audiences, and optimize delivery of Site and ad content specifically targeted to your interests based on your use of our Site. We will not combine non-personally identifiable information collected through third-party advertiser tracking with your personal data. We will not attempt to disaggregate data that third-parties report in aggregate.
Newsletters. You may opt-in to receive email subscriptions that contain content about the Event based on your preferences. Innovate BC may suggest certain newsletter subscriptions to you based on your Site activity. To opt-in or opt-out from Innovate BC Newsletters, see the section below: Managing Your Preferences.
Ticket and Other Website Purchases
Ticket Purchase Information. In order to access certain products and services available on the Site, you must register with Innovate BC and provide information, including your name, email address, physical address, phone number. This information is necessary for Innovate BC to complete the purchase, provide the products and/or services to you, and communicate with you about your purchase.
Ticket and Other Website Purchases
SHARING YOUR PERSONAL DATA
Generally. Innovate BC will only share your personal data with your consent or as necessary to answer your questions, provide the products and/or services you request or purchase from Innovate BC, or to comply with governmental, legal, or internal record-keeping requirements as reasonably required.
Operations and Maintenance Vendors. Innovate BC operations and maintenance vendors may have access to your personal data to the extent reasonably necessary to provide specified products or services to Innovate BC. These vendors and suppliers provide us with technology, services, and/or content related to operation and maintenance of our Site, the Innovate BC systems, and the Event. Access to your personal data by these vendors is limited to the information necessary for it to perform its function for Innovate BC. We may use third party service providers to help us operate our business and the Site or administer activities on our behalf, such as sending out newsletters or surveys. We may share your information with these third parties for those limited purposes provided that you have given us your permission. Please find the Third Party “Data Processor” platforms we use listed below:
Inventa: Inventa is the Event’s management agency that focuses on delegate registration. Through Schedule E in Innovate BC’s General Service Agreement with Inventa, Inventa must comply with Innovate BC’s statutory requirements under the Freedom of Information and Protection of Privacy Acts.
Hubspot: Hubspot hosts exhibitor and sponsorship lead generation information for the Event. Their data protection act can be found here: DPA.
Necessary Disclosures. We may release your personal data to third parties when we have a good faith belief it is necessary:
(1) to comply with valid legal requirements such as a law, regulation, search warrant, subpoena or court order; or (2) in special circumstances, such as a financial or physical threat to you or others, including, without limitation, if Innovate BC detects that a fraudulent credit card charge may have occurred. In the event that Innovate BC is legally compelled to disclose your personal data to a third-party, we will use our best efforts to notify you unless doing so would violate the law or court order
Aggregate Information. Innovate BC may provide third parties with non-personal information about you that does not allow you to be identified or contacted and that is combined with the non-personal information of other users. For example, we might inform third-parties regarding the aggregate number of users of our Site.
MANAGING YOUR PREFERENCES
Opting-In. You may opt-in or sign up for recurring informational/promotional emails from Innovate BC regarding the #BCTECHSummit at www.bctechsummit.ca
Opting-Out. You may opt-out of receiving emails, newsletters or other communications from Innovate BC at any time by following these steps: (1) When you have received a newsletter you wish to stop, navigate to the bottom of the email, and select the link “unsubscribe or update your email preferences here”, (2) You may also unsubscribe by contacting us at info at bctechsummit.ca.
ACCESSING AND UPDATING YOUR PERSONAL DATA
OTHER IMPORTANT PRIVACY INFORMATION
Our Retention of Personal Data.
Some cookies will remain on your computer for only as long as your browser remains open, or until you delete them off your computer. Other cookies will remain on your computer so that you may be recognized when you return to the website. These cookies will expire no later than 18 months from when they are first placed on your computer. Information collected as a part of a cookie or a security audit log is retained for 2 years. Information collected or created by Innovate BC is maintained in accordance with government's records retention schedules and other legislative requirements.
Collection of Data from Children. This Site is not intended for use by persons under thirteen (13) years of age and shall not be used without the consent from a parent and/or guardian. Innovate BC does not knowingly collect personal data from or about children under the age of thirteen (13). If a parent or guardian believes that a child under thirteen (13) years of age has shared personal data with Innovate BC without the parent or guardian’s consent, please contact us at info at bctechsummit.ca.
Security. Innovate BC has put in place appropriate safeguards to prevent unauthorized access to your personal data. Although we take such efforts to protect your personal data from loss, misuse, or alteration by third-parties, you should be aware that there is always some risk involved in transmitting information over the Internet.
HOW TO CONTACT INNOVATE BC
ATTN: Dawn Wood – Director of Government + Compliance
900-1188 W Georgia St
Vancouver, BC, Canada, V6E 4A2
or call 604-683-2724
or email info at bctechsummit.ca general for personal data inquiries.